Department Administrator (Full-Time) – Amazon Store

Remote, USA Full-time Posted 2025-11-09

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November 8, 2025

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Basic Job Function
Provide administrative support to the Retail department and assist with merchandise presentation, restocking, receiving merchandise, physical inventories, and purchase orders. Promote the Sea Island legacy of warm genuine hospitality while upholding and ensuring compliance with all company and departmental policies and procedures.

Use of Company Vehicle:
Not designated to drive a company vehicle

Minimum Requirements

Minimum two (2) years of retail experience
Prior administrative support experience desired
Previous experience in physical inventories and inventory systems
Must be at least 18 years of age
High School Diploma or equivalent credentials
College degree preferred
Excellent communication skills, both written and verbal
Proficient in Windows XP and Microsoft Office software applications such as: Word, Excel, and Outlook
Proficient with peripherals, copier, fax, telephone and calculator
Ability to make simple math calculations
Must have ability to courteously present information to people in one-on-one and group situations
Consistently aspires to fulfill our core Company values (Respect, Integrity, Passion, Teamwork, Accountability, Caring, Loyalty & Trust)
Exhibits the Sea Island Five-Star Behavior Standards with guests, members and co-workers
Must possess a positive attitude and have the ability to work with a variety of people and in cooperation with coworkers efficiently and effectively
Must be detail oriented and able to manage competing priorities and multiple deadlines in a fast paced environment
Ability to easily adapt to organizational and environmental changes
Must be flexible to working days, early mornings, evenings, weekends, and holidays
Report to work at the scheduled time, neatly groomed and in compliance with company Dress Code Policy

Tasks/Responsibilities

Assists and understands the process of retail receiving for all retail locations
Assists and participates with the process of quarterly inventories
Input all retail purchase orders into the inventory system
Correspond with vendors, keep informed of new products and specifications, or modifications
Assists in merchandise presentation, restocking, and shop recovery to maximize productivity
Code invoices to appropriate accounts and forward invoices to retail accounting in a timely manner
Correspond with vendors concerning any discrepancies in materials ordered, their costs, taxes, or freight
All packages are to be shipped are packaged in a neat and orderly fashion and marked with correct information needed to be processed
Complete weekly store feedback for all appropriate retail locations
Run sales reports on all retail locations and send to Retail Director on a daily basis
Learn the names and personally recognize our regular Guests and Members
Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area to answer any questions guests may have to the best of one's ability
If applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)
Maintains cleanliness and organization in all work areas
Uphold appropriate departmental standards of quality/timing
Uphold and ensure compliance with all company and departmental policies and procedures
Report all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediately
Attends all scheduled employee meetings and brings suggestions for improvement
Willing and timely execution of other duties as delegated by leadership

Physical Requirements

Ability to kneel, crouch, squat, climb, stand, sit, balance, reach, bend, push, pull and walk for prolonged periods
If applicable, must have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levels
Ability to perform repetitive tasks with accuracy
Ability to lift, carry, pull and push up to 50 lbs intermittently throughout a shift
Ability to read, write and communicate effectively in English, both written and verbal
May be exposed to mechanical, electrical, chemical and fume hazards
Maintain compliance with Company Resort Professional Image Policy

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