Looking for Client Services Specialist (Legal Secretary) (Litigation) in Washington DC

Job title: Client Services Specialist (Legal Secretary) (Litigation)
Company: The Midtown Group
Job description: Our client, a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies, is seeking a Litigation Legal Secretary/Client Services Specialist. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Client Service Specialist (Legal Secretary) in our Washington, DC office to support our Litigation Department.

Location: Washington, DC- On-Site
Direct Hire: $90k plus benefits

The Client Service Specialist provides administrative client services to both internal and external clients.

In this capacity, the Client Service Specialist will:

Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;
Coordinate legal practice tasks and projects;
Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
Prepare complex legal documents and correspondence; File with appropriate court or agency; subject matter expertise in coordination of legal practice tasks and projects;
Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices;
Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
Work overtime as required.

Qualifications:

Bachelor's degree (preferred);
At least 5 years of legal secretarial experience or relevant legal experience (required);
Litigation experience (required);
Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;
Advanced proficiency in MS Word and document editing/comparison applications;
Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
Advanced proficiency in MS Excel and spreadsheet/database applications;
Advanced proficiency in MS PowerPoint and presentation applications;
Advanced knowledge of time keeping, expense processing and legal billing;
Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;
Advanced proficiency in document management applications;
Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and
Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
Voluntary 401k plan and profit sharing
10 paid holidays per year, and a generous PTO program
Family Support including Paid Parental Leave and Fertility coverage
Bright Horizons (Back-up child care, elder care and online tutoring)
Dependent Care
Wellness programs (Employee Assistance Program, mental health and well-being events)
Anniversary Bonus Program
Professional Development Programs
Transportation Allowance and Commuter Benefits
Auto/Home/Legal Insurance
Pet Insurance
Employee discounts
And more

The client's Firm has a range of diversity initiatives including our Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.

The Midtown Group and our client are equal employment and affirmative action employers F/M/Disability/Vet/Sexual Orientation/Gender Identity.

For 32 years, the Midtown Group has been connecting talented professionals with incredible employment opportunities.

We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.

Whether you're looking for a temporary role or direct hire position, Midtown wants you to Love What You Do.

To get you there, we can navigate the best options in your industry, connect you directly to hiring managers, and give you the insider tips you need to nail your interview.

You've got the skills. You've got the experience. Let Midtown get you the response your resume deserves.

Check us out www.themidtowngroup.com Finding the perfect fit should always be this easy.
Expected salary:
Location: Washington DC

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