Looking for Program Coordinator, Guardian Scholars Program in San Jose, CA

Job title: Program Coordinator, Guardian Scholars Program

Company: California State University

Job description: Job Summary



Under the general supervision of the Interim Manager of the Guardian Scholars Program, the Program Coordinator performs a variety of complex and/or sensitive professional student service work for the Guardian Scholars Program. The Guardian Scholars Program develops and coordinates support programs for former foster youth and students who hold other independent identities. The work includes analysis of needs, considerable advisement of policy and eligibility requirements, and the use of planning, interviewing, and counseling techniques.



The Program Coordinator will work collaboratively with internal and external partners and stakeholders that will make it possible for programs and activities to be sustained. Recruit, hire, train, supervise, and evaluate student employees in a manner that empowers them to lead their own special projects and achieve desired outcomes. The Program Coordinator will coordinate GSP marketing, publicity, and social media efforts. Works jointly with the Guardian Scholars professional and student staff to coordinate the daily operations of the center, including the facilitation and hosting of campus visits by precollegiate programs, middle schools, high schools and community partners.



Key Responsibilities

• Assist in the development, implementation, and assessment of Trauma Informed programming to assist current and former foster youth, independent students and unhoused students in their transition from high school and community college to SJSU and focus on student retention and persistence to graduation.


• Coordinating program tutoring, college strategy courses, events, and life skills trainings/Workshops.


• Participates in foster youth advocacy and advisory councils. Responsible for responding to all Guardian Scholars referrals received.


• Assists with the admissions process and program intake process including receiving and reviewing GSP applications and following up with students with incomplete applications.


• Coordinates day-to-day operations of the Guardian Scholars Lounge, including front-desk coverage, event calendar management and scheduling.


• Provides administrative support including but not limited to photocopying, scanning, faxing, and filing documents.


• Attends conferences/meetings and maintain a working knowledge of developments/legislation on issues addressing current and former foster youth, access and equity programs, and academic advising.


• Receives, processes, and directs all communications (mail, email, phone calls) to appropriate persons in the unit or to other departments.


• Collects, analyze and maintains data to be used for statistical reporting for the Program Director.


• Assist in the development of culturally appropriate marketing and publicity materials such as flyers, emails, newsletters, posters, presentations, brochures, videos, websites, and social media platforms.


• Creates, manages, and sends out monthly electronic-newsletters highlighting support services and resources specific to students in the Guardian Scholars Program


• Guide and help to develop student employees in their social, leadership, academic, and identity development; Advocate for their holistic well-being.


• Monitor student employee/intern work hours to ensure they are not exceeding allowable work hours in a week.

Knowledge, Skills & Abilities

• Thorough knowledge of and skill in working with historically underserved student communities.


• Knowledge of multicultural and identity development and frameworks for related diversity training.


• Knowledge of local and national community organizations that support current and former Foster Youth and unhoused student population (i.e. John Burton, McKinney Vento Liaisons, Pivotal, The Hub, etc.)


• Knowledge of assessment techniques and ability to develop cohesive reports.


• Ability to use a broad range of computer skills and software.


• Ability to prepare various documents including operations manuals and procedures, program and activity schedules, proposals, and monitor budgets.


• Ability to conceptualize program functions and procedures and implement those relevant to improving program efficiency.


• judgment, discretion, and maintain confidentiality in performing complex tasks.


• Excellent oral and written communication skills.


• Ability to advise potential students, parents, and high school and community college staff individually and in group settings..


• Excellent customer service and public relations skills.


• Ability to effectively prioritize multiple work priorities and organize various projects and to follow safety and confidentiality protocols.


• Ability to work some evenings and weekends

Required Qualifications

• Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field


• Two years of professional experience in one of the student services program areas or in a related field. A master's degree in a job-related field may be substituted for one year of professional experience.

Preferred Qualifications

• Master's Degree in Social Work, Human Services, Psychology, or other related field


• Two or more years of professional experience in higher education or student affairs.


• Experience working with students who have experienced foster care, out-of-home placement, and/or homelessness, and are first-generation.


• Ability to cultivate a sense of belonging amongst students; advise students and connect them with relevant resources.


• Ability to be inclusive of a diverse student population, faculty, staff, and the public; and ability to establish and maintain cooperative working relationships with a variety of individuals.


• Working knowledge of the Maxient database system, Canvas, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; and Google Workspace and calendaring programs.


• Experience with (i.e. PeopleSoft, FileMaker Pro, Excel Spreadsheet) or comparable databases.


• Program planning and coordination including budget management.

Compensation



Classification: Student Services Professional II

Anticipated Hiring Range: $4,610/month - $4,727/month

CSU Salary Range: $4,610/month - $6,556/month



San Jos? State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the .



Application Procedure



Click Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume


• Letter of Interest

All applicants must apply within the specified application period: July 18, 2023 through August 1, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.



Contact Information



University Personnel



408-924-2252



CSU Vaccination Policy



The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at and questions may be sent to .



Additional Information



Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.



The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.



SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)



All San Jos? State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.



Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:



Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jos? State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at .



Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at .



Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.



Equal Employment Statement



San Jos? State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).



Advertised: Jul 18 2023 Pacific Daylight Time

Applications close:

Expected salary: $4610 - 4727 per month

Location: San Jose, CA

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