Require Administrative Coordinator I in College Station, TX

Job title: Administrative Coordinator I
Company: Texas A&M University
Job description: Job Title Administrative Coordinator I

Agency Texas A&M University

Department Marketing

Proposed Minimum Salary Commensurate

Job Location College Station, Texas

Job Type Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

Texas A&M University?s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing and supply chain management. Mays Business School?s vision is to advance the world?s prosperity. To advance the world?s prosperity means providing a better future for generations who follow, including quality of life, environment and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders.

The Department of Marketing at the Mays Business School aims to create excellence among students, in scholarship, and in the society. Our mission is to advance marketing scholarship through world-class education and research initiatives and through this, we are consistently ranked for our excellence in research, teaching, and service.

What we want

We're seeking an Administrative Coordinator who has a passion for conducting research and analysis as you will independently analyze and identify research to be included in the Mays Business School?s research database. Supporting our faculty is key while you coordinate logistics associated with the printing, assembly, and distribution of course materials and update all class hand-outs from year-to-year and prepare class Microsoft PowerPoint presentations. We're seeking a person who enjoys communicating and planning with others as you will oversee and coordinate in-town, national, and international speaking engagements of professors, including logistics of travel, hotel, and ground transportation, etc., per university guidelines. You will also get to monitor and respond to incoming telephone calls from parties interested in establishing research projects or requesting speaking engagements for professor. A skilled communicator is paramount as you will work collaboratively with colleagues in the marketing department and Mays Business School, e.g., helping other staff in organizing departmental events, coordinating issuance of press releases with the Mays MarComm group. If you meet the qualifications and this job description sounds enticing, we invite you to apply to be considered for this outstanding opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire?s experience.

Cover Letter/Resume?: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience:

• Bachelor?s degree or equivalent combination of education and experience.
• Two years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet, database, and presentation applications.
• Interpersonal and communication skills coupled with planning and organization skills.

Preferred Qualifications:

• Administrative support in higher education setting.

Essential Duties/Tasks

• Administrative Support - Research - Conducts literature searches of medical and other academic databases for faculty research projects. Provides technical support/assistance to the research team. Contacts various officials in business and professional organizations to obtain relevant information to support ongoing research that will be used in the publication of articles. Orders books and materials for research purposes. Creates and executes plan to promote current published work on social media; creates and maintains professional social media and web pages.

• Administrative Support - Teaching - Monitors the various eCampus websites. Oversees the Howdy website for courses. Develops logistics of visiting class speakers. Record-keeper for courses. During times of remote delivery of classes, assists with technical matters, monitors student attendance and the Chat comments/questions. Helps students experiencing connectivity or other issues.

• Office Administration, Travel/Meeting Coordination - Analyzes and responds to requests by the media, academicians, and other interested parties for specific research manuscripts or publications. Coordinates travel arrangements, meetings, itineraries, and onsite support for visitors, executives, healthcare professionals, and faculty. Organizes meetings. Organizes files, orders supplies, and makes recommendations for process improvements. Participates in organizing departmental events.

• Office Administration, Department of Marketing - Department Head and/or Assistant Department Head will assign duties to assist other faculty and staff members, as needed. These duties will focus, broadly, on the research, teaching and service mission of the department. Assist with organizing meetings and departmental events (e.g., research seminars, faculty meetings, and academic programs).

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution?s verification of credentials and/or other information required by the institution?s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Expected salary:
Location: College Station, TX

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