Require Program Coordinator, Office of Undergraduate Medical Education in Nashville, TN

Job title: Program Coordinator, Office of Undergraduate Medical Education
Company: Vanderbilt University
Job description: Job Description:

The Program Coordinator is part of the Office of Undergraduate Medical Education's (OUME) Longitudinal Elements team at the Vanderbilt University School of Medicine (VUSM). The program coordinator is responsible for completing a variety of tasks that effectively create positive teaching and learning experiences for faculty and medical students. The Program Coordinator partners with the team's Senior Program Manager and assigned faculty on administrative and operational tasks in course delivery, such as course setup in the online learning management system, classroom preparation, triaging system issues, and tracking student progress for the Vanderbilt Program in Interprofessional Learning (VPIL).

This position also supports the administrative point people and faculty for Foundations of Healthcare Delivery, Learning Communities, Foundation of the Profession, and a new course/program we are currently building and piloting in the MD program as needed. Reporting directly to the Longitudinal Elements Senior Program Manager, a successful Program Coordinator works well on a team and feels comfortable regularly collaborating with other course support staff, instructional designers, and VU and VUMC faculty.

Duties and Responsibilities:

• Executes the course creation, set-up, and delivery of assigned MD courses within the online management system, VSTAR, a Moodle product.
• Tracks student attendance during didactic sessions to ensure compliance from the students that meet the University, VUSM, and other partner institution's requirements.
• May support onboarding for new students, facilitating obtaining ID badges, parking forms, medical clearances, criminal background checks, and compliance modules, ensuring the program and students meet the compliance requirements mandated by the School/Institution.
• Contributes to the logistical course management process for assigned courses: importing course resources into VSTAR, assembling, and delivering supplies, appropriately creating, and duplicating a variety of tasks relative to active courses, and determining operational needs by collaborating with faculty and staff team.
• Assists staff team with the on-site classroom set-up for assigned courses, including directing student traffic to appropriate classrooms, attending sessions to answer inquiries by students and faculty, confirming technology is working appropriately, and materials are well-organized and available.
• Identifies, researches, and selects the facilities necessary for program activities such as specific classes or meetings through the online classroom management system (EMS).
• Oversees student tracking and correspondence (assignments, clinics, assessments, etc.) for assigned courses to confirm students are completing requirements in a timely and accurate manner.
• Actively monitors shared email inbox, providing timely and professional responses or direction as needed, ensuring quality program correspondence.
• Recommends and, with leadership input, implements improvements for activities related to course management by routinely engaging in weekly meetings or other touchpoints to determine the most productive methods.
• Empowered to make on-site decisions to resolve problems brought forth by faculty and student participants, suppliers, and vendors.
• Creates and maintains appropriate documentation of course activities to track outcomes and make improvements.
• Implements the creation and collection of vital feedback relating to peer-to-peer and faculty-to-peer form submissions.
• Leads in gathering weekly faculty agenda items, calendar invites, and recordings of meeting minutes.
• Other duties as assigned, including projects as time and interests allow.

Qualifications

• A Bachelor's degree from an accredited institution of higher education, or equivalent combination of education and experience, is necessary.
• At least one year of work experience, preferably in an academic setting, is preferred.
• Experience in program administration and coordination is preferred.
• Experience with a learning management system or other cloud-based or application system (e.g. databases, scheduling platforms) is preferred.
• Established computer skills, specifically basic functions of Microsoft Excel, are necessary.
• Demonstrated organizational skills (planning, tracking, and/or experience using tools to keep track of work) are preferred.
• Ability to work independently, take initiative, manage multiple tasks simultaneously, meet deadlines, and adapt to changing priorities are essential.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

About Us: Vanderbilt is a community of talented and diverse staff & faculty

At , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in , Tennessee, on a 330+ acre campus and dating back to 1873, Vanderbilt is proud to have been named as one of ?America's Best Large Employers? as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

• Working and growing together as a community of communities... we are One Vanderbilt.
• Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
• Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.



Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Expected salary:
Location: Nashville, TN

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