Require SECRETARY in Trenton, NJ

Job title: SECRETARY

Company: Trenton Public Schools

Job description:

• Demonstrate excellent secretarial skills, general bookkeeping skills, organizational and filing skills and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.


• Minimum of three years of successful experience in a related secretarial or office position, or be a graduate of a recognized program of secretarial studies.


• Be proficient in the use of the Microsoft Office suite in order to complete clear and concise business letters, as well as to prepare statistical and other reports.


• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.


• Demonstrate the ability to maintain confidentiality.


• Demonstrate good moral character, initiative and integrity.


• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.


• Meet such alternatives to the above qualifications as the superintendent or designee may find appropriate.

• Performs secretarial and clerical tasks of a varied nature.


• Greets visitors and answers telephone calls in a pleasant and efficient manner, communicating effectively in routine, sensitive, and confidential matters.


• Arranges appointments and maintains schedules for the administrator(s).


• Registers new students (if applicable,) secures appropriate student records, maintains confidential student records, and transfer records for students moving to other schools.


• Maintains attendance data for staff members, recording attendance, absences, substitutes, and other required information. Prepares attendance reports, coordinated with payroll data, as required.


• Maintains attendance data for students, recording attendance, absences and other required information. Prepares reports as required.


• Assists in the preparation of reports and documents by creating graphics, displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.


• Maintains ledgers and accounts as directed by immediate supervisor including financial records, minutes, memoranda, reports and other office documents as required. 10. Reconciles financial reports.


• Orders and maintains supplies.


• Creates and maintains a clean, attractive, orderly, safe and efficient office environment


• Continues to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs.


• Performs any duties and responsibilities that are within the scope of employment, as assigned by the supervising administrator or designee, and not otherwise prohibited by law or regulation.

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