Station Administrative Coordinator- Chicago Midway Airport

Chicago, IL Chicago, IL Full-time Full-time $22.<br/>62 - $25.<br/>15 an hour $22.<br/>62 - $25.<br/>15 an hour 16 hours ago 16 hours ago 16 hours ago Department:<br/>Ground Operations Our Company Promise We are committed to provide our Employees a stable work environment with equal opportunity for learning and personal growth.<br/>Creativity and innovation are encouraged for improving the effectiveness of Southwest Airlines.<br/>Above all, Employees will be provided the same concern, respect, and caring attitude within the organization that they are expected to share externally with every Southwest Customer.<br/><u><b>Job Description:</b></u><br/>The People of Southwest Airlines come together to deliver on our Purpose, which is to connect People to what's important in their lives through friendly, reliable, and low-cost air travel.<br/>Our Station Administrative Coordinators serve as a one-stop shop for the clerical needs of the Chicago (Midway) Station.<br/>The Station Administrative Coordinator works at a computer workstation within the airport and assists in the coordination of New Hire onboarding processes.<br/>Additionally, this role manages access and distribution of materials from Ground Operations Leaders, including station keys, Southwest and airport badges, parking tags/cards, paychecks, communication and training materials, and more as required.<br/>The Station Administrative Coordinator effectively communicates with the Ground Operations Teams, Leaders, and other workgroups to resolve many different inquiries and needs at once, while offering our Legendary Customer Service to our Internal and External Customers.<br/>Additional details:<br/>A role that includes working assigned shifts based on seniority.<br/>Shifts can include early mornings, late evenings, weekends, and holidays.<br/>U.<br/>S.<br/>citizenship or current authorization to work in the U.<br/>S.<br/>required and no current or future work authorization sponsorship available.<br/>Southwest Airlines is an Equal Opportunity Employer.<br/> We continue to look for opportunities to reflect the communities we serve, and welcome applicants with diverse thoughts, backgrounds, and experiences.<br/>Job Summary Responsible for successfully delivering upon the day to day operational support needs, including but not limited to, document processing, meeting and event planning, accountable documents maintenance, and general clerical duties.<br/>Coordinate efforts with departments such as Labor, Safety, SWA U, Standards and Regulatory Compliance, People, etc to ensure collaboration and compliance.<br/>Support local Station Leadership.<br/>Responsibilities Provides friendly service and maintains positive relationships with all internal and external Customers to resolve questions, discrepancies and procedural problems within established timeframes Develop and maintain understanding of Ground Operations and effective relationships with Ground Ops partner departments General clerical tasks such as filing, distribution of miscellaneous items/documents, answering phones, mail processing, etc.<br/>Responsible for station financials including verification of monies received from Station Sales, preparation of bank deposits, reconciliation and maintenance of petties, etc.<br/>Processes, verifies, balances and reconcile expense reports, invoices and Leader's purchasing card as needed to prepare for accounts payable.<br/>Audits and provides balancing report to Leader weekly or as needed Order, maintain, distribute and audit all accountable documents Prepare and process station level pass requests Maintenance of station and staff phone lists, org charts, conference room schedules, etc.<br/>Responsible for maintaining the integrity of confidential, proprietary, and sensitive Company and personal information, including Employee files to ensure compliance with company guidelines, support planning decisions, engage stakeholders, and deliver on department goals and requirements Maintains and archives historical records by documenting changes and revisions to materials such as memos, project files, presentations, spreadsheets, etc.<br/>Serves as primary resource for ensuring Internal Customer Care notifications are completed Disseminates correspondence and information as required through Company email and board mail Procurement and distribution of Station supplies Miscellaneous station duties such as coordination of station keys, badge distribution, parking administration, etc.<br/>Responsible for supporting cross-departmental projects/initiatives via communication and meeting coordination, preparation and organization of meeting materials, schedule preparation and distribution, document preparation, timeline and time frame documentation, luncheon planning, events, etc.<br/>Prepares and coordinates detailed special, real time and recurring reporting for operational and non-operational procedures to evaluate status, company processes, etc.<br/>May perform other job duties as directed by Employee's Leaders Knowledge, Skills and Abilities Demonstrates experience using Microsoft Office products - Word, PowerPoint, Outlook, and Excel proficiency required Demonstrates the ability to deliver high quality results when contributing as an individual or member of a Team, including when under tight time constraints and/or while dealing with competing priorities Self-motivated with the ability to work with minimal direct supervision Demonstrates good judgement when given confidential/sensitive information Able to assist in the definition of problems/challenges using various techniques to support realistic solutions, such as influencing strategies Able to support assignments/projects which are owned cross-departmentally Exhibits the ability to listen actively and attentively, take notes, and organize meeting materials Comfortable and articulate delivering formal communication, written and verbal, to various levels of the organization including Customers, subject matter experts, and Leaders Ability to organize and balance multiple concurrent tasks/assignments while maintaining a high degree of accuracy, attention to detail, and timely delivery Ability to plan and support special events such as luncheons, meetings, etc.<br/>Effectively follows Leadership direction Education Required:<br/>High School Diploma or GED Experience Required:<br/>1<br/>years of relevant work experience Preferred:<br/>Administrative experience Licensing/Certification N/A Physical Abilities Ability to perform work duties from limited space work station/desk/office area for extended periods of time Ability to communicate and interact with others in the English language to meet the demands of the job Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job Ability to lift 30lbs Other Qualifications Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines Must be a U.<br/>S.<br/>citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986 Must be at least 18 years of age Must be able to comply with Company attendance standards as described in established guidelines Pay & <br/><u><b>Benefits:</b></u><br/>Pay of $22.<br/>62 to $25.<br/>15 per hour .<br/>Additional pay opportunities for Company authorized work beyond part time or full time schedule Benefits you'll love:<br/>Fly for free, as a privilege, on any open seat on all Southwest flights (your eligible dependents too) Up to a 9.<br/>3% 401(k) Company match, dollar for dollar, of your eligible pay, per paycheck Potential for annual ProfitSharing contribution toward retirement - when Southwest profits, you profit Explore more Benefits you'll love:<br/>https:<br/>//careers.<br/>southwestair.<br/>com/benefits Pay amount does not guarantee employment for any particular period of time.<br/> 401(k) match contributions are subject to the plan's vesting schedule and applicable IRS limits.<br/> ProfitSharing contributions are subject to plan's vesting schedule and are made at the discretion of the Company.<br/>Southwest Airlines is an Equal Opportunity Employer.<br/>Please print/save this job description because it won't be available after you apply.<br/>.<br/>Estimated Salary: $20 to $28 per hour based on qualifications.<br/><br/>

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