Part Time Administrative Assistant/Office Assistant (Typist) - Remote

We're a dynamic team at Lumin Security, dedicated to safeguarding what matters most. As we continue to grow, we're seeking a Part-Time Administrative Assistant to join us on our mission. Though our headquarters is in Seattle, WA, this role offers the flexibility to work remotely, empowering you to contribute from the comfort of your own home.
Role Overview...
Are you organized, detail-oriented, and tech-savvy? If so, you could be the perfect fit for our team. We're looking for a reliable individual to assist with administrative tasks and support our Owner. This role offers a unique opportunity to work in a fast-paced environment, where your contributions will be valued and recognized.
Key Responsibilities
Maintain personnel files in accordance with HR guidelines
Create And Manage Spreadsheets, Documents, And Other Essential Paperwork
Serve as the primary point of contact for calls, meeting requests, and schedule management
Keep track of tasks and deadlines for yourself and management
Handle forms management, including new hire paperwork and onboarding documentation
Support field management with personnel and client-related tasks
Act as a backup contact for the Owner during their absence
Manage the uniform program, including ordering, tracking, and issuing refunds
Stay up-to-date with Guard Card records and regulatory changes
Assist candidates with employment applications and pre-employment paperwork
Support marketing, sales processes, and payroll data entry as needed
Provide personal assistant support to the Owner, including travel arrangements and meeting coordination
Qualifications
High school diploma or equivalent
2-3+ years of administrative or secretarial experience, preferably supporting an executive or owner
Proficiency in Microsoft Office products and internet usage; experience with HRIS systems is a plus
Expertise in Microsoft Office 365, including spreadsheet and document creation

Familiarity with Salesforce, Jotform, and Gusto (payroll software) is preferred

Experience managing websites and social media platforms (Wix, Facebook, LinkedIn, etc.) is advantageous

Strong customer service skills with the ability to interact professionally at all levels

Exceptional organizational skills with a keen attention to detail

Effective communication skills, both verbal and written

Ability to exercise good judgment and discretion

Proactive attitude with the ability to prioritize tasks and meet deadlines independently

Punctuality and reliability are essential

Join Our Team

If you're passionate about making a difference and thrive in a collaborative environment, we want to hear from you. This part-time opportunity offers competitive pay and the chance to grow alongside a supportive team. Apply now to become part of the Lumin Security family!

Employment Type: Full-Time

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