Real Estate Transaction coordinator

Job Title: Real Estate Transaction Coordinator for High-Volume Agent (Pennsylvania Contracts)

Job Description:

We are seeking an experienced, detail-oriented, and proactive Real Estate Transaction Coordinator to join our team and support a high-producing real estate agent. The ideal candidate will have experience with Pennsylvania Real Estate Standard Agreement of Sale contracts and a solid understanding of the real estate transaction process, including contract management, title company coordination, and client communication.

This is a part-time to full-time remote position with flexible hours, but the ability to work efficiently and meet deadlines is essential.

Key Responsibilities:

• Contract Management: Draft, review, and manage Pennsylvania Real Estate Standard Agreement of Sale contracts. Ensure accuracy and compliance with all legal and company requirements.

• Offer Creation: Assist with writing and submitting offers for buyers and sellers, ensuring all necessary documentation is included and properly executed.

• Coordination with Title Companies: Facilitate communication between clients, the title company, lenders, and other parties involved in the transaction. Ensure all necessary documents are submitted to the title company for a smooth closing process.

• Transaction Workflow Management: Oversee the entire transaction process from contract execution to closing. This includes scheduling inspections, appraisals, and ensuring all contingencies are met on time.

• Communication: Act as the primary point of contact between clients, agents, title companies, lenders, inspectors, and other third parties. Provide regular updates to clients and agents throughout the transaction.

• Documentation and Compliance: Ensure all documents are complete, accurate, and stored securely. Maintain compliance with all state and federal real estate laws, including fair housing regulations.

• Problem Solving: Proactively address any issues or delays in the transaction and ensure smooth resolution. Handle last-minute changes and keep the deal on track.

• Closing Coordination: Work closely with the agent, title company, and clients to ensure all paperwork is completed for a smooth closing. Confirm that all necessary signatures, funds, and documents are in order prior to closing day.

Required Qualifications:

• Experience with Pennsylvania Real Estate Contracts: Extensive experience working with the Pennsylvania Real Estate Standard Agreement of Sale (or equivalent). Must be familiar with the terms, clauses, and contingencies unique to Pennsylvania contracts.

• Transaction Coordination Experience: Proven experience as a real estate transaction coordinator or similar role.

• Familiarity with all phases of a real estate transaction, from contract initiation to closing.

• Offer Writing Skills: Experience in drafting and submitting offers for residential real estate deals, including knowledge of contingencies and contractual obligations.

• Strong Organizational Skills: Exceptional ability to manage multiple transactions simultaneously, stay organized, and meet deadlines.

• Excellent Communication: Strong written and verbal communication skills. Ability to interact professionally with clients, agents, title companies, lenders, and other stakeholders.

• Technology Proficiency: Comfortable using real estate software and tools (e.g., DocuSign, DotLoop, TransactionDesk, MLS systems). Knowledge of CRM systems is a plus.

• Attention to Detail: Must have a keen eye for detail to ensure that all contracts, documents, and deadlines are handled meticulously.

• Customer-Focused: A proactive, service-oriented approach to helping clients and other parties through the transaction process.

Preferred Qualifications:

Real Estate License: A valid real estate license in Pennsylvania is a plus, but not required.

Experience with High-Volume Transactions: Previous experience supporting high-producing real estate agents with multiple active transactions at once.

Knowledge of Local Market: Familiarity with Pennsylvania?s real estate market, including local regulations, is highly preferred.

Why Work with Us:

Supportive Team Environment: You?ll be working directly with a high-energy, high-producing real estate agent who values transparency, teamwork, and dedication.

Flexible Hours: We understand the need for work-life balance and offer flexibility in scheduling.

Competitive Compensation: We offer competitive pay, based on experience, and potential for growth.

To Apply:

Please submit your resume along with a brief cover letter highlighting your experience with Pennsylvania Real Estate Standard Agreement of Sale contracts and your previous transaction coordination experience. We?re looking for someone who can hit the ground running and help streamline our process for smooth and successful real estate transactions.

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