Virtual Assistant for a Staffing Agency in the US (Home Based Part Time)

Job Description
The following tasks outline the support a Virtual Assistant (VA) can provide to the School Staff Department. These responsibilities focus on repetitive, process-driven tasks that free up my time for strategic initiatives while maintaining operational efficiency.

Weekly Responsibilities? Timesheet Monitoring (1 hour/week)
• Every Friday, the VA will review timesheet submissions by staff.
• Send pre-written reminder emails to individuals with missing or incomplete timesheets after 5:00 PM.
? Caseload/Data Tracking Compliance (1-2 hours/week)
• Confirm weekly updates to caseload organizers, SEIS, and service logs.
• Flag incomplete or overdue entries for my review.
? Meeting Preparation and Follow-Up (2-3 hours/week)
• Prepare agendas for staff meetings based on my input and distribute them to participants ahead of time.
• Send email recaps after meetings summarizing key points and action items, using provided notes.
? Search and Update SPED Contacts (4-5 hours/week initially, then as needed)
• Research and update contact information for SPED Directors and district leaders in Santa Clara, San Mateo, Alameda, and San Francisco counties.
• Maintain these contacts in a shared spreadsheet template for reference.
? Add/Update Contacts in Crelate (1-2 hours/week)
• Add and update contact information for SPED Directors and district leaders in Crelate with my support.
? Recruitment Assistance (1-3 hours/week)
• Use tools like LinkedIn Recruiter Lite and Indeed Premium to find potential candidates (e.g., SLPs, SLPAs, Education Specialists).
• Contact candidates and send outreach messages to gauge interest in open roles.
? District Outreach (1-2 hours/week)
• Initiate contact with uncontacted and previously contacted district SPED leaders using a provided script to introduce CSG as a Non-Public Agency (NPA).
• Document responses and follow-ups in a shared tracker.

Monthly Responsibilities? Performance Metrics Compilation (3-4 hours/month)
• Create reports summarizing timesheet compliance, caseload completion, and recruitment activities.
• Highlight trends, areas of improvement, and key accomplishments for review.
? Event Assistance (2-3 hours/month)
• Assist with logistics for training sessions, conferences, or special events, including attendee list management, RSVPs, and preparation of materials.

Additional Responsibilities? The VA may take on additional role duties as needed, including but not limited to:
• Mailing items to staff or clients.
• Sorting and organizing documents on Google Drive. Scheduling interviews and other administrative tasks.

Skill Set
? Ability to do the above tasks/responsibilities

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