Payroll Accounting Assistant

About the position

We have an opening for a Payroll Accounting Assistant to work in a dynamic and fast-paced environment. Under minimal supervision, you will perform advanced and complex payroll accounting tasks, solve problems of a broad scope and complexity, and develop and implement new techniques and procedures. This position is in the Payroll & Benefits Accounting Division of the Finance Department within the Office of the Chief Financial Officer (OCFO). You will perform complex Payroll processing tasks through the PeopleSoft 9.2 system for exempt and non-exempt employees. This includes interpreting and applying complex procedures within the payroll system, providing guidance concerning payroll policies and procedures, and assisting other LLNL organizations with problem resolution. You will independently analyze and resolve complex payroll-related matters including payroll deductions, direct deposit payments, tax forms, wage garnishments, Personnel Administration System (PAS) transactions, and paycheck inquiries. Additionally, you will consult with and advise department Time and Absence Coordinators (TAC), administrators, resource analysts, and the Human Resources (HR) department, providing guidance and policy interpretation to ensure proper processing of employee earnings, deductions, and leave. You will also be responsible for printing payroll checks and maintaining check printing equipment as necessary, scanning and indexing payroll documents using electronic workflow and storage systems, and providing assistance to other members of the Payroll & Benefits Accounting group while supporting the Financial Services Help Desk with questions that arise. Other duties may be assigned as necessary.

Responsibilities
? Perform complex Payroll processing tasks through the PeopleSoft 9.2 system for exempt and non-exempt employees.
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? Interpret and apply complex procedures within the payroll system, providing guidance concerning payroll policies and procedures.
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? Independently analyze and resolve complex payroll-related matters including payroll deductions, direct deposit payments, tax forms, wage garnishments, and paycheck inquiries.
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? Consult with and advise department Time and Absence Coordinators (TAC), administrators, resource analysts, and the Human Resources (HR) department.
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? Print payroll checks and maintain check printing equipment as necessary.
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? Scan and index payroll documents using electronic workflow and storage system.
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? Provide assistance to other members of the Payroll & Benefits Accounting group and support the Financial Services Help Desk with questions that arise.
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? Perform other duties as assigned.

Requirements
? Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
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? Associate degree in a financial or business-related field or the equivalent combination of education and experience.
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? Knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
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? Experience using PeopleSoft 9.2 or other payroll applications and advanced knowledge and intermediate experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, Service Now).
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? Extensive to advanced direct payroll processing experience, including calculating Federal and State tax withholding taxes, calculation of FLSA rates, and following withholding orders and garnishments for wages.
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? Experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations, and experience in applying and ensuring internal controls are followed.
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? Excellent organizational skills, with the ability to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service.
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? Strong problem solving and decision-making skills, while working independently to solve problems of broad scope and complexity.
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? Ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
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? Proven ability to meet critical deadlines and work effectively under time constraints.
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? Excellent communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory.

Nice-to-haves
? Customer service experience
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? Laboratory experience
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? Mid-level Microsoft Office skills
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? Experience with ServiceNow
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? Strong communication skills

Benefits
? 401(k)
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? Tuition reimbursement
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? Flexible schedule
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? Work from home

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