Accountant - Payroll

Accountant - Payroll

Position Summary:
This position is responsible for ensuring the accuracy and timeliness for the organization?s payroll in accordance with policies and procedures. This position also supports the financial operations of the Lindner Center of HOPE (LCOH) and Lindner Center of HOPE Professional Associates (LCOHPA) by performing accounting tasks related to accurately preparing, analyzing, and reviewing accounts and reports.

Major Duties and Responsibilities: Payroll and Benefits (50%): ? Responsible for payroll being submitted timely to HCM/payroll vendor in order meet the cutoffs for processing and ensure employees are paid on respective pay dates. ? Serve as the key contact for timekeepers and managers to ensure timecards are approved timely within the established deadlines to meet processing deadlines. Communicate internal deadlines to organizational users. ? Ensure Timekeeping interfaces into payroll timely and accurately. ? Function as a subject matter expert and/or resource to others in payroll processing. Assist supervisors and associates in the resolution of payroll issues. Assist, mentor, and/or train associates as needed. May provide direct supervision of payroll processes. ? Review payroll for any unusual items prior to confirmation such as hours over tolerance, overtime levels, PTO hours, no holidays, missed punches, etc. Understand FLSA in the calculation of weighted wage for overtime. ? Responsible for maintaining all payroll process documentation updated. ? Review, analyze and verify payroll earnings records to ensure accurate taxable wages and withholdings for monthly, quarterly, and annual reporting. ? Manage taxation for remote and hybrid workers, including maintaining the HCM system for tax location for remote and hybrid employees, as they onboard as an employee and updated at least quarterly. ? Process any retroactive pay, off-cycle pay, bonuses and other special pays as directed by the CFAO or Human Resources Director or assigned designee. ? Serve as the primary contact with HCM/payroll vendor for all payroll items. ? Work with the Finance department to ensure payroll reports are uploaded to the general ledger timely and payroll amounts are reconciled to the bank, including payroll taxes, etc. ? Generate and analyze payroll reports, including PTO reports, as necessary. ? Work the Human Resource (HR) department on implementing changes that impact payroll (annual merit, changes in pay rates, shift differential, etc.). ? Assist HR department with verifying benefits are set up correctly in the HCM/payroll software. Process enrollments and changes for additional benefits offered (such as pet insurance, etc.) ? Ensures accuracy of employee contributions and deductions while ensuring compliance with legal requirements. ? Responsible for creating, auditing, balancing, and issuing Employee W-2?s according to IRS guidelines and performing all year-end payroll processes. ? Review and analyze current payroll operations, procedures, and policies to recommend and implement changes leading to best-practice operations. ? Actively communicate and coordinate with Human Resources and Finance to review cross-departmental impacts and reconcile data sharing. ? Ensure all processes are documented and have a backup trained on key payroll processes. ? Performs other duties as assigned.

Accounting (40%)
? Responsible for reconciling all payroll related general ledger accounts.
? Perform accounting functions, including but not limited to, preparing and recording journal entries.
? Assist with completing monthly close procedures to ensure the close deadline is met and data is accurate; assist with year-end closing activities.
? Assist in the review of monthly financial statements and general ledger to determine proper charging of operating revenues and expenditures in accordance with departmental procedures and GAAP.
? Assist in the preparation of monthly management reports and accompanying schedules, worksheets and narratives, by collecting, analyzing and summarizing account information.
? Assist with annual external audit, including the 401k audit and workers compensation reviews; assist with 990, cost reporting, and/or other tax returns by completing requested documents/materials.
? Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining professional networks; participating in professional organizations.
? Performs other duties as assigned.

System Maintenance and Updates (5%)
? Ensure the system is updated for pay policy changes, tax updates, etc. and ensure that all associates are consistently paid accurately and timely.
? Test all software upgrades or system changes prior to implementation.
? Communicate with internal and external constituents on any system changes that impact payroll approvals or pay timing.

Petty Cash (5%)
? Serve as backup to the Accounting Specialist for maintaining, distributing, and balancing petty cash held on-site.
? Work with the Accounting Specialist to request petty cash replenishment checks.

Position Qualifications: ? Bachelor?s Degree or higher in Accounting or related field. ? 3+ years of general accounting and/or payroll processing experience required; accounting/payroll experience within a health care environment preferred. ? A thorough understanding of the Generally Accepted Accounting Principles (GAAP). ? Certified Payroll Professional (CPP) designation preferred. ? Experience working in PayCor HCM/payroll system preferred. ? Intermediate to advanced skills in Excel and Word and experience with Accounting Software required. ? Highly detail oriented and organized. ? Ability to meet deadlines. ? Excellent communication and interpersonal skills. ? Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results. ? Ability to enthusiastically follow and model the Lindner Center of HOPE mission, vision, and values. ? Ability to keep multiple priorities active at one time. ? High degree of professionalism and solid ability in delivering high quality customer service and establishing/maintaining effective and collaborative working relationships. ? Ability to work independently and within a team. ? Team player with a proactive, positive attitude and a strong sense of self-motivation, accountability, and responsibility. ? High degree of integrity while working with confidential information discreetly and appropriately.

Physical Requirements: The physical demands of this position are consistent with those performed in a normal office environment, including occasional lifting, carrying, pushing or pulling, and sufficient manual dexterity to operate standard office equipment and ability to use to use a computer.

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