Receptionist And Administration Assistant

This is a remote position.

We are seeking a dedicated and organized bilingual Receptionist/Office Support professional to join our team. This role provides general office support with clerical activities and assists the HR Generalist with administrative duties.

Requirements

Answer telephones and direct callers to the appropriate associates.

Greet and direct visitors, ensuring a welcoming environment.

Take and retrieve messages for personnel and provide information about the company.

Receive, sort, and forward incoming mail; manage publications.

Coordinate express mail services (e.g., FedEx, UPS).

Assist with ordering, receiving, and distributing office supplies; maintain inventory.

Perform clerical duties such as photocopying, faxing, filing, and collating.

Maintain coffee stations, ensuring they are stocked and clean.

Support company events in setup, execution, and cleanup.

Assist the HR Generalist with filing, data entry, and record keeping.

Help prepare materials for onboarding and training.

Maintain employee records with confidentiality.

Assist in scheduling interviews and coordinating the hiring process.

Competencies: The ideal candidate will exhibit the following competencies:

Flexibility and adaptability

Strong communication skills

Collaboration and teamwork

Customer/client-focused mindset

Technical proficiency

Initiative and problem-solving

Effective time management

Requirements:

Bilingual (English/Spanish or other languages as applicable).

High school diploma or equivalent; associate's degree or relevant course work preferred.

Previous experience in a receptionist or administrative support role is preferred.

Familiarity with office equipment and basic computer software (e.g., MS Office Suite).

Strong organizational skills with attention to detail.

Ability to multitask and prioritize effectively.

Capability to handle sensitive information with confidentiality and integrity.

Ability to resolve issues or conflicts calmly and effectively.

Work Environment: This role operates in a professional office setting, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Benefits

Life insurance

Family leave

401k

Paid sick leave

Family leave

Workers' Compensation

Remote work flexibility

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