Medical Records Abstractor (HSC2 - PROJECT) DOH8338

About the position

The Medical Records Abstractor (HSC2) position is a remote project role funded through July 2029, under the Surveillance for Emerging Threats to Pregnant People and Babies Network (SET-NET), which is supported by the CDC. This initiative focuses on monitoring and understanding health outcomes related to communicable diseases during pregnancy, particularly conditions such as syphilis and hepatitis C. The aim is to enhance clinical guidance, intervention programs, and services for pregnant individuals and their infants. In this role, the Medical Records Abstractor will be responsible for reviewing and abstracting relevant medical information from various records systems. This includes ensuring accurate data entry into the REDCap database and maintaining data quality. The position requires collaboration with external partners to obtain medical records and to train new or temporary data abstractors. The successful candidate will conduct thorough reviews of medical records, document any missing information, and ensure compliance with confidentiality and privacy laws. The Medical Records Abstractor will also be expected to report data quality issues to program epidemiologists, assist with data management and surveillance efforts, and stay updated on technical methodologies. Additionally, the role involves representing SET-NET at CDC meetings and training new staff on data abstraction processes. The position requires coordination with local health departments and tribal public health staff to access patient records and provide guidance on testing and treatment for Hepatitis C and Syphilis. Participation in public health emergency preparedness and response activities may also be required.

Responsibilities
? Review and abstract relevant information from medical records of pregnant individuals and their infants who test positive for Hepatitis C, Syphilis, and other public health concerns.
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? Access and evaluate medical records in various formats (electronic, faxed, mailed) and document any missing information for follow-up.
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? Conduct thorough records reviews and input data into REDCap, cross-checking with other data systems for accuracy.
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? Track and report progress, prioritize workflows to meet deadlines, and ensure compliance with confidentiality and privacy laws.
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? Report data quality issues to program epidemiologists and assist with data management and surveillance efforts.
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? Stay updated on technical methodologies and communicate changes to improve data abstraction processes.
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? Represent SET-NET at CDC meetings, ensuring processes align with strategies to address health disparities.
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? Train and lead new and temporary Medical Records Abstractors, providing guidance and support on data abstraction processes.
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? Update training materials and manuals as needed.
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? Coordinate with local health departments and tribal public health staff to access patient records and provide guidance on testing, treatment, and interventions for Hepatitis C and Syphilis.
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? Participate in public health emergency preparedness and response as needed.

Requirements
? Six (6) or more years of consultative or management experience working or volunteering in a clinical setting, health services program, public health, or other similar setting.
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? A Bachelor's degree or higher in nursing, public health, health care administration, public administration, business administration or an allied field AND two (2) or more years of experience in a clinical setting.

Nice-to-haves
? Experience in data management, data cleaning, and medical records abstraction.
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? Experience in clinical care and navigating various health information systems while following HIPAA guidelines.
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? Ability to work independently and manage multiple tasks.
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? Demonstrated experience working effectively and cooperatively with others in a team environment.
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? Demonstrated experience with data entry using REDCap.
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? Intermediate level experience using MS Word and MS Excel.
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? Ability to interact effectively with persons from diverse cultural, socioeconomic, educational, and professional backgrounds.

Benefits
? Competitive benefits package tailored to support work-life balance.
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? Remote work flexibility with occasional in-person collaboration opportunities.

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