Required Part-Time Finance Assistant ? Oberlin, City of (OH) ? Oberlin, OH

Job title: Part-Time Finance Assistant

Company: Oberlin, City of (OH)

Job description: General Statement of Duties

This position is responsible for assisting the Finance Director with the financial management of the City, ensuring accurate, timely and objective financial data, maintaining accurate records, responsive customer service, monitoring and updating financial systems, processes and internal controls.

This position assists in various administrative functions including budget development and management, document preparation, records management, purchasing, contract administration and project/event planning/coordination.

This position will work 15-20 hours per week.

Primary Job Duties

Primary Job duties: (Essential functions are identified by an *; percentages indicate estimated amount of time spent on each duty areas - percentages include ranges as employees are required to be cross-trained in all areas of work performed in the department)

Accounting (5-30%)
? Enters data to record payments and account transactions*
? Generates routine reports of accounts and transactions*
? Reconciles account records to ensure accuracy of records*
? Prepares bank deposits; counts checks and cash, reconciles discrepancies with receipts/records, prepares deposit slips and delivers deposits as needed*
? Completes routine processes for accounts payable and assists in maintaining accounts payable files*
? Process OPD receipts*
? Process Recreation receipts, Building Department Payments and Public Works Payments*
? Process accounts receivable payments*

Utility Billing (30-40%)
? Assists in preparing and processing monthly and final utility bills*
? Coordinates efforts with Public Works employees to confirm utility readings and coordinate establishment or discontinuation of utility services*
? Reviews utility bills and readings; reconciles discrepancies as needed and records changes*
? Receives payments from utility customers and enters data to post payments to utility accounts*
? Prepares and delivers daily deposits and reconciles discrepancies*
? Performs collection activities: reviews records to identify delinquent accounts; processes routine collection notices, communicates with customers, monthly non- payment of utility shut-offs and coordinate with collection agencies to collect delinquent payments, or assess property for unpaid utilities*
? Process credit card transactions and bank transfer, AR box payments and input and process ACH payments*
? Work with area agencies to confirm and process utility assistance payments and CARING fund assistance*
? Assists with the Budget Billing Program*

Customer Service (30-40%)
? Answers telephone (and retrieve messages) for calls from employees, utility customers, residents, businesses, etc., and calls for the Finance Director*
? Greets customers, visitors and employees; provides assistance as needed*
? Provides assistance regarding billing, collection and service termination procedures and provides information regarding community organizations for utility assistance*
? Responds to requests for assistance, inquiries and complaints; researches issues to respond to questions and resolve complaints*

Clerical Support (10-30%)
? Performs routine office procedures including typing, filing, data entry, copying, faxing, receptionist and customer service duties*
? Composes, types, edits, copies and distributes correspondence*
? Completes routine forms, documents and applications
? Receives, stamps and distributes incoming mail; processes outgoing mail*
? Completes routine filing of current and accurate department records and files*
? Assists the Finance Director by scanning documents and keeping them organized*
? Operates standard office equipment including computer, adding machine, copier, fax machine, postage machine, etc.*
? Performs other related duties as required*

Miscellaneous (5-10%)
? Assists Finance Director as needed various projects and special assignments*
? As may be assigned by the Finance Director, assists other Finance Assistants, including but not limited to, accounts payable processing, payroll processing, etc.
? Attends meetings and training as needed or directed to maintain current awareness of the job requirements*
? Perform other duties as may be assigned or required*

Minimum Qualifications

Requires a high school diploma or GED, and at least 1-3 years of previous experience in a similar position. Or an equivalent combination of education and experience which provides the skills and abilities necessary to perform the job. Valid state of Ohio driver's license.

Required Knowledge, Skills & Abilities

Required Knowledge, Skills and Abilities
? Knowledge of financial software and basic office and financial recordkeeping procedures
? Ability to perform various mathematical functions including addition, subtraction, multiplication, division and calculation of percentages and averages
? Ability to establish and maintain effective working relationships with supervisor, co- workers, other City employees and members of the public
? Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and provide effective customer service
? Ability to multi-task and perform work in an environment that includes constant disruptions and distractions
? Ability to communicate effectively in both verbal and written forms
? Ability to provide effective exceptional customer service
? Ability to establish and maintain accurate and current records and reports
? Ability to maintain confidentiality
? Ability to enter data and effectively utilize standard computer software programs including word processing, spreadsheet and financial recordkeeping systems
? Knowledge of City and Finance department policies and procedures including but not limited to purchasing, payroll, utilities and collections
? Knowledge of generally accepted accounting principles, rules and regulations of the State Auditor's Office, pertinent policies, procedures, regulations and professional standards of government accounting and municipal finance and established operating procedures
? Knowledge of City operations

Expected salary: $18 - 26 per hour

Location: Oberlin, OH

Job date: Tue, 17 Jan 2023 08:58:12 GMT

Apply for the job now!

Apply Job!

For more such jobs please click here!