Looking for Senior Education Project Manager, Conferences & Online Activities in Washington DC

Job title: Senior Education Project Manager, Conferences & Online Activities
Company: American College of Cardiology
Job description: The American College of Cardiology has a wonderful opportunity for a Senior Education Project Manager, Conferences & Online Activities to join our dynamic and collaborative Education team. This role will be primarily focused on the implementation of our large-scale conferences which take place both within and outside of the United States (e.g., Annual Scientific Session, Middle East International Conference). As a senior project manager, they will work directly with conference leaders and faculty to ensure successful delivery of impactful content, as well as the internal team of staff who each bring a specialized skill set to the development and delivery of the education. In addition to work on conferences, this member of the team will lead grant-funded educational activities and may support other products as needed.

The Senior Education Project Manager is responsible for providing strategic oversight and program management for a high-volume portfolio of complex and highly-visible education activities for the American College of Cardiology (ACC). This person is responsible for planning, developing, implementing, and evaluating educational activities, including both face-to-face and online formats for ACC. They will partner with healthcare professionals, internal colleagues, and external partners to successfully implement activities in compliance with relevant regulatory requirements.

This position is based in Washington, DC where we have a hybrid work environment (2 days per week in the office).

Major Duties and Responsibilities:

• Liaise and consult with product or grant manager to intake activity requirements and provide implementation status updates
• Lead the team of staff and vendors implementing educational activities using proven project management strategies
• Develop and manage activity timelines, ensuring milestones are reached according to schedule
• Schedule and facilitate internal team and faculty meetings, including the development of agendas and meeting minutes that are shared with relevant stakeholders and maintained in planning files
• Partner and coordinate with internal stakeholders across multiple divisions and departments relevant to the goals and format of the activity (e.g., Instructional Design, Logistics, Marketing, Branding, Communications, Member Strategy, IT AV Collaboration & Events, Education Measurement & Analysis, etc.) to ensure successful and efficient activity implementation
• Partner with activity leadership, faculty, and fellow staff to ensure development of needs-based, measurable educational content through the ?

• Use of appropriate sources and data to identify key clinical and/or non-clinical problems and the associated practice gaps that should be addressed through the activity
• Development of learning objectives, identification of desired outcomes, and agenda for activities
• Integration of an activity design that incorporates teaching strategies appropriate for the adult learner
• Implementation of activity assessment strategy designed to measure outcomes
• Develop, distribute, collect, and maintain faculty invitations and ensure required documentation is completed, serving as the primary liaison to faculty throughout implementation
• Procure primary source material; ensuring all necessary elements are received and properly processed, including content, photographs, permission(s), disclosure information, graphics, and references
• Develop and/or coordinate materials for distribution to learners
• Monitor the financial status of assigned activities, including recommending areas for managing revenue and expenses
• Provide onsite team leadership and support for faculty and assist, as needed, with other logistics
• Ensure compliance with and documentation of accreditation policies and procedures (e.g., ACCME, ANCC, etc.)
• Keep current on standards and guidance in the medical education field that impact activity development and management
• Implement best practices in continuing education, including researching and sharing innovative ideas for potential integration into the development and delivery of activities
• Provide support and mentorship to more junior members of the team
• As a member organization, it?s critical that we support and partner with our members when they are available. This person will need to work outside of normal business hours on occasion, in order to fulfil member and program needs.
• Other responsibilities as assigned

Required Qualifications:

• Bachelor?s degree
• At least seven years of demonstrated experience in project management and/or development of educational activities
• At least four years of experience working in a team environment with internal and external constituencies
• Experience managing multiple large-scale (200+ attendees, concurrent sessions)in person, virtual, or hybrid national meetings simultaneously
• Experience managing online delivery of educational activities through a Learning Management System, and/or online platform
• Strong interpersonal skills that support teaming with a broad array of stakeholders, including medical professionals, executive leaders, contractors, consultants, partners, and internal colleagues
• Demonstrated ability to organize complex projects and be attentive to details that will influence the success of a project
• Ability to manage multiple educational activities and associated tasks simultaneously, set priorities, and maintain timelines
• Familiarity with developing and monitoring budgets and expenditures
• Excellent critical thinking and problem-solving skills
• Strong oral and written communication skills necessary to interface with relevant stakeholders
• Strong copyediting and proofreading skills
• Intermediate proficiency in MS Office (i.e., Outlook, Word, Excel and PowerPoint) and Adobe Professional
• Knowledge of industry standards and guidelines related to certified medical education
• Knowledge of instructional design principles and aligned adult learning strategies
• Requirement to periodically work outside of standard work hours to meet deadlines (e.g., leading faculty meetings, facilitating content capture and/or delivery, publishing content from scientific meetings)
• Ability to travel both in support of job responsibilities and for professional development (anticipated at 10% or less of time annually; may be up to one week at a time and includes weekend travel)

Desired Qualifications:

• Activity management experience in the medical education field
• Project management certification or credential
• Experience using constituent engagement and management software (e.g., Personify, Salesforce)
• Experience working the development of the scientific program for a medical society annual conference
• Experience partnering with faculty on the development and delivery of educational activities outside of the United States and/or experience working with a global audience or international stakeholders
• Experience with timeline management software (e.g., Microsoft Project)

About Us:

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for the past 70 years. When you join our team, you become part of a passionate culture that envisions a world where innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 56,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as one of Modern Healthcare's Best Places to Work in Healthcare please visit our site at: .

What We Offer:

ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more You can visit our careers site for an overview of our full offerings: . Please note that these offerings may change at any time.

COVID Considerations:

As an employer in the public health space, and an organization that serves members who are essential medical personnel, ACC requires all staff to be fully vaccinated against COVID-19 upon hire. Proof of vaccination will be required. Individuals can request an exemption from this requirement due to a medical condition or sincerely held religious belief, and those requests for reasonable accommodations will be evaluated individually.

ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans.

ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Crystal Nott, Sr. Director, People Resources & Engagement at [email protected] or (202)375-6423.
Expected salary:
Location: Washington DC

Apply Job!