Require Undergraduate Program Coordinator in Stony Brook, NY

Job title: Undergraduate Program Coordinator
Company: Stony Brook Medicine
Job description: Who We Are
The College of Engineering and Applied Sciences (CEAS) at Stony Brook University is a world-class professional school, ranked 63rd in the United States, and awards the highest number of bachelor's degrees in engineering in New York State since 2018. The CEAS Undergraduate Student Office (USO) is the home for the approximately 3,700 undergraduate students in our twelve undergraduate degree programs, offering both academic and student affairs services to support these students from the point of interest through graduation and beyond. The CEAS USO prides itself in upholding the mission to support the future change-makers of the world by offering holistic support and services that range from expert personalized degree planning, proactive advising initiatives, peer tutoring and mentoring, hosting annual events and traditions and advising and supporting our student organizations and leaders. With a collaborative team-based approach, the CEAS USO empowers our students and demonstrates our commitment to supporting our diverse student body. The collective efforts of the USO staff over the past decade have led to an outstanding increase in our four-year graduation rate from 51% to 74%.

We invite you to join our team in a time of exciting change and growth as we continue to lead innovative efforts at Stony Brook University.

Required Qualifications: (as evidenced by an attached resume)
Bachelor's Degree (or foreign equivalent or higher). Two (2) years of full-time experience in academic advising, counseling, or student services at the college or university level working with students (Student work experience may be considered). Highly proficient professional experience in: word processing, spreadsheet management, electronic messaging and internet applications.

Preferred Qualifications:
Master?s Degree (foreign equivalent or higher) in higher education, student affairs, social work, counseling or related field. Student academic advising experience with undergraduates. Experience working with an engineering student population or knowledge of engineering disciplines. Experience coordinating a Graduate and/or Undergraduate Program. Experience conducting training or delivering presentations. Experience coordinating programs and/or events.

Brief Description of Duties:
The Undergraduate Student Office (USO) in the College of Engineering and Applied Sciences (CEAS) supports approximately 3,700 undergraduate students in professional, degree granting programs. Staff in the USO are trained in the nuances and specialized knowledge needed to advise students in these programs. Reporting to the Senior Assistant Dean and Director of Student Services in the CEAS, the incumbent is responsible for: providing continuous comprehensive academic advising to undergraduate CEAS students with a focus on one of the Departments within the CEAS from matriculation to graduation. The incumbent will be a key member of a professional team that will coordinate the efforts of faculty, staff and student constituents.

The successful incumbent will have excellent interpersonal skills, exercising strong organizational skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.

Duties:

? Program Coordination:

o Responsible for coordinating all aspects of undergraduate programs within the assigned CEAS Department?s academic administrative matters, administering program policies/procedures, registration, and advising; As the primary liaison between students, the incumbent serves as the point person and information source for all University and departmental policies and procedures relevant to the program.

o Responsible for evaluation of applications for declaration of all majors, minors and specializations within the assigned CEAS Department.

o Oversee department registration procedures. Process student?s request to register for course forms, override permissions, closely monitor enrollment, provide resolution to course conflicts, monitor add/drop and section changes, remove advising holds, resolve problems with missing or incorrect grades.

o Create and update student degree checklists, monitor student degree progress and process graduation clearances.

o As needed, partner with International Academic Programs & Services regarding visa and immigration forms.

o Implement course substitutions in DegreeWorks as approved by the Undergraduate Review Committees.

o Process transfer course/credit evaluations; review and forward to the appropriate professor with applicable supporting documentation.

o Create and maintain reports to evaluate various aspects of the undergraduate program, including enrollment numbers, admission to major/minors, course enrollments. Generate statistical reports to support departmental decision making. Act in an advisory capacity regarding course enrollment needs.

? Advising:

o Provide high quality, proactive and timely advising to students in the College of Engineering and Applied Sciences (CEAS) with a focus on undergraduate programs within the assigned CEAS Department. Interpret policies and procedures and advise students on: academic deadlines, petitioning for academic exceptions, academic standing, major entry requirements, degree requirements and other academic matters. Develop strategies for student success either individually or in a group setting. Participate in transfer and freshman new student orientations. Provide course recommendations for and conduct advising at orientation. Adhere to local policies and procedures, but also to the specialized and complex New York State laws that govern professional licensing programs.

? Program Support:

o Coordinate Undergrad Program Committee meetings for the assigned CEAS Department, prepares the agenda and keeps meeting minutes.

o Work closely with the Undergraduate Program Director on undergraduate student matters.

o Serve as a non-voting member of the Undergraduate Curriculum Committees. Report any curriculum related or academic related concerns in these meetings and provide suggestions for improvement.

o Participate in various University programs and services as well as those offered by the CEAS Undergraduate Student Office (i.e. Engineering Ball, Convocation, etc.) and the Academic and Transfer Advising Services Office including campus events and special events, Admissions open houses/receptions and Admitted Students events. Includes some nights and weekends.

o Participate in initiating, planning, and developing events and activities in the assigned CEAS Department and the CEAS which build community and support academic success, especially activities which assist students in their exploration of academic interests.

o Participate in Academic Judiciary hearings as needed.

o Assist in the coordination of the ABET accreditation process if needed.

? Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. It is expected that this position will become term in January 2024.
For this position, we are unable to sponsor candidates for work visas.

In addition to the employee's base salary, this position is eligible for $3,026 UUP annual location pay, paid biweekly.

Evening and weekend work will be required at times.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed .

Visit our page to learn about the total rewards we offer.
Expected salary: $3026 per month
Location: Stony Brook, NY

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