Immediately Need Humanities and Social Sciences Dean's Office Administrative Support Coordinator II in Fullerton, CA

Job title: Humanities and Social Sciences Dean's Office Administrative Support Coordinator II

Company: California State University

Job description: Job Title



Humanities and Social Sciences Dean's Office Administrative Support Coordinator II



Classification



Administrative Support Coordinator II



AutoReqId



532268



Department



Dean's Office, College of Humanities and Social Sciences



Sub-Division



College of Humanities and Social Sciences



Salary Range



Classification Range $3,681 - $6,034 per month



(Hiring range depending on qualifications, not anticipated to exceed $3,681 - $4,269 per month)



Appointment Type



Ongoing



Time Base



Full Time



Work Schedule



Monday - Friday, 8:00 AM - 5:00 PM



About CSUF



Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.



Job Summary



It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.



About the Position:



The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are seeking an exceptional individual who is reliable, organized, and possesses excellent customer service skills to join our team as the Humanities and Social Sciences Dean's Office Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.



The Administrative Support Coordinator II provides direct support to the Humanities and Social Sciences Financial Resource Manager and the Dean's Office in regard to travel document processing. Under general direction of the Financial Resource Manager, the Administrative Support Coordinator II examines travel documents for compliance with CSUF, Auxiliary Services and Philanthropic Foundation policies and procedures and interprets or explains travel policies for Humanities and Social Sciences faculty and staff as needed. Prepares various documents to correct posting errors in the financial system or for invoicing auxiliary organizations. Assists the Dean's Office with front office coverage. Acts as Payroll warrant coordinator for the Dean's office and back up for the college departments. Assists with college commencement ceremonies. As needed will assist with campus document delivery, meeting set-up, and special projects. Other duties as assigned.



Essential Qualifications



High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.



A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.



Preferred Qualifications



Intermediate to advanced knowledge of Excel. Previous experience with processing travel documents and contracts.



Special Working Conditions



Additional Information



California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.



As of January 1, 2022, the prohibits the hiring of employees to perform CSU-related work outside the state of California.



The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.



Multiple positions may be hired from this recruitment based on the strength of the applicant pool.



If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.



Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.



Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.



Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.



California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).



Hiring Preference



On-Campus CSUEU Employees



Advertised: Sep 28 2023 Pacific Daylight Time

Applications close: Oct 12 2023 Pacific Daylight Time

Expected salary: $3681 - 6034 per month

Location: Fullerton, CA

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