Development Specialist for Constituent Relations, College of Fine Arts

Job Posting Title: Development Specialist for Constituent Relations, College of Fine Arts ---- Hiring Department: College of Fine Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The College of Fine Arts is the college of creativity at The University of Texas at Austin?a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. Benefits package: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Other services and perks. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described.?Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts. This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. Purpose To coordinate donor stewardship and other high-level administrative projects for the College of Fine Arts development team. Contribute to the successful implementation of the college?s strategic fundraising plan, goals, and objectives. Responsibilities Scholarship Endowment Reporting: Manage scholarship letters, including but not limited to: Design and maintain the letter template, update and maintain the Canvas course (the platform through which letters are collected). Coordinate with the Scholarship Coordinators on the business affairs team, provide support on questions regarding Canvas course. Coordinate with the Development Associate for the Executive Director of Development to review, edit, print and mail letters. Weekly Gift Acknowledgement: Maintain weekly gift acknowledgment according to department policy. Manage and maintain a system of weekly mailed gift acknowledgements based on giving level and department/program designation. Update acknowledgement letter templates and postcards on an annual basis. Create custom gift acknowledgement for special campaigns like UT?s 40 Hours for the Forty Acres. Fundraising: Coordinate the college?s bi-annual participation in UT?s 40 Hours for the Forty Acres online giving campaign. This includes providing support to participating departments, programs, and student organizations within COFA. Provide basic support to COFA-related Hornraiser projects (UT?s in-house crowdfunding program). Data Management: Compile mailing and invitation lists for annual projects and events, including but not limited to: Dean?s holiday cards, stewardship events, Advisory Council events, Arts Next quarterly magazine. Maintain attendance records for all events. With the support of the Assistant Director, maintain Advisory Council records including contact information, member status, and dues payments. Special Events: Plan and implement the college?s participation in the annual university Thanks Day event. Student Employee Management: Staff in-person and virtual development events with hourly employee hires, as needed. Serve as manager of a student employee to assist with gift acknowledgement, as needed. Includes working with College of Fine Arts Human Resources team to coordinate onboarding. Required Qualifications Bachelor's degree or 4 years? experience in an administrative office setting. A minimum of one year of experience assisting a fundraising or development program or providing complex program support. Highly proficient in Microsoft Office, especially Word, Excel (e.g., formulas and formatting), and Outlook. Required Competencies: Effective Communications; Accuracy and Attention to Detail; Service Excellence; Prioritization; Honesty and Integrity; Teamwork; Tolerance for Ambiguity; Emotional Intelligence. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Three years of experience assisting a fundraising or development program in higher education. Familiarity with fundraising/development and best practices in donor relations. Ability to perform VLOOKUP in Microsoft Excel. Experience using a donor database or similar customer relationship management system. Working knowledge of UT Austin's policies and procedures. Experience with UT?s VIP database and Cognos reporting system. Driving Required This job requires a class "C" operator's driver's license. The applicant selected must provided a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). Salary Range $50,000+, depending on qualifications Working Conditions This position is eligible for a Hybrid Flexible Work Arrangement (remote + on-campus). Repetitive use of a keyboard at a workstation Prolonged screen time Use of manual dexterity. Lifting up to 25 lbs. (event supplies). Work Shift Monday - Friday, 8am ? 5pm. Occasional evenings for special events (3 ? 4 times per year). Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor?s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university?s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. In 2023, The University of Texas at Austin placed in the top 10 among Texas employers and came in the top 15 for higher education institutions on Forbes?s 2023 list of 500 best large employers. The university?s aspiration to become the world?s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to: Human Resource Service Center. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus

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