Accounts Payable - Fiscal Specialist 1

About the position

The Fiscal Specialist 1 - Accounts Payable position at South Puget Sound Community College (SPSCC) is designed to provide essential fiscal support to the Business Office. This role involves managing accounts payable processes, ensuring compliance with fiscal guidelines, and delivering customer service to students, staff, and faculty. The position emphasizes the importance of cultural diversity and equity within the college community, encouraging applicants from underrepresented groups to apply.

Responsibilities
? Input vendor invoices and process payments through the entire accounts payable cycle.
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? Input and update supplier information.
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? Input payroll handwritten checks by request.
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? Process purchase card, Student Financial, and travel payments.
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? Prepare and input fiscal information into the ctcLink system and monitor output for accuracy.
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? Process account corrections and review purchases to allocate them to proper budgets and expense categories.
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? Research returned checks and resolve issues with suppliers.
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? Ensure compliance with departmental and institutional agency policies, rules, and regulations.
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? Assist other fiscal staff with month-end and year-end close and during peak times.
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? Print vendor and payroll checks; submit Positive Pay file to U.S. Bank; review and submit positive pay exceptions if necessary.
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? Develop and maintain a desk manual describing current procedures used to complete assigned duties.
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? Provide customer service to internal and external customers, identifying issues and providing options to assist or resolve complaints.

Requirements
? Three years of fiscal record keeping experience or equivalent education/experience.

Nice-to-haves

Benefits
? Flexible schedule
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? Free parking
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? On-campus child care
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? Access to a Health & Wellness Center
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? Free bus service every 15 minutes to downtown Olympia
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? Employee Resource Groups (ERGs) for community and support
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? Work/life balance with opportunities for remote work
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? Access to culinary services with vegetarian, vegan, and gluten-free options

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