Senior Accountant, Accounts Payable and Benefits

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Senior Accountant, Accounts Payable and Benefits

Job description

MISSION

The American Society of Plant Biologists (ASPB) is a 501(c)(3) non-profit, professional society devoted to the advancement of the plant sciences. The Society was founded in 1924 to promote the growth and development of plant biology; to encourage and publish research and education in plant biology; and to promote the interests, growth, and education of plant scientists in general.

Summary

The American Society of Plant Biologists (ASPB) is looking for a remote Senior accountant or senior staff accountant to handle accountants payable and benefits administration. We are looking for someone with a strong passion for making a positive impact in the nonprofit sector. The ideal candidate will possess a solid background in accounting principles, exceptional attention to detail, and a commitment to financial integrity. As the Senior Accountant, Accounts Payable and Benefits Administrator at our esteemed nonprofit organization, you will play a pivotal role in managing and optimizing our benefits administration and financial operations, ensuring accurate and timely processing of payments, and maintaining strong vendor relationships.

Why Work for Us?

We have a stable work environment! We have a fun and vibrant finance and accounting team. We know happy employees drive our company?s success! We have a great family friendly atmosphere. Please make sure that you review the how to apply section before submitting your credentials.

Position Overview

The Senior Accountant, Accounts Payables and Benefits Administrator is a key member of a four-person finance team. This role is responsible for managing the organization's accounts payables function, benefits administration, payroll back up, and ensuring accurate and timely processing of vendor invoices and payments. In addition, the person in this role assists the CFO with other operational and confidential administrative tasks. The Senior Accountant will collaborate closely with various departments, vendors, and internal stakeholders to support financial operations and maintain strong financial controls. The Benefits and Retirement part of the role plays a crucial role in managing and administering the employee benefits and retirement programs. This position requires a strong understanding of benefits administration, terminations, retirement plans, and compliance with relevant laws and regulations. The person in this role works closely with the CFO to reconcile employer and employee contributions, upload retirement payments to TIAA?s portal bi-weekly, and work with external brokers to ensure the smooth operation and effective delivery of benefits and retirement services.

Responsibilities

As the Senior Accountant, Accounts Payable & Benefits Administrator, you will play a vital role in ensuring the smooth financial operations of our organization. Your key responsibilities will include:

Accounts Payable Management:
? Oversee the accounts payable process, ensuring accurate and timely processing of invoices, expense reports, and payments.
? Verify transactions, resolve discrepancies, and maintain proper documentation in compliance with accounting standards.
? Collaborate with vendors, suppliers, and internal departments to foster strong relationships and resolve payment-related inquiries.
? The person holding this position serves as back-up for accounts receivable duties.

General Accounting
? Assist with month-end and year-end closing procedures, balance sheet account reconciliations, annual audits and audit schedules, and financial reporting.
? Review daily bank transactions and communicate with our bank representatives as necessary.
? Ensure bank transactions are accurately posted to the general ledger.
? Run monthly PayPal reports and communicate with customer service to resolve any discrepancies.
? Review and analyze financial data to identify trends, discrepancies, and opportunities for process improvements.
? Work closely with the finance team to support budgeting and forecasting activities.
? Work closely with membership, meetings, and publications to process various vendor invoices, make adjusting entries, answer inquiries from our community.

Benefits Administration
? Assist with managing employee benefits programs, including health insurance, retirement plans, and other benefits offerings.
? Ensure compliance with legal and regulatory requirements related to employee benefits.
? Serve as the point of contact for employees regarding benefits-related queries and assist in resolving any issues.
? Process bi-weekly employer and employee contributions.
? Work with external consultants to make sure required communications related to TIAA retirement accounts are sent out to employees.

Qualifications
? Bachelor's degree in accounting, finance, or a related field.
? Proven experience (5+ years) in accounts payables management, preference will be given to those with experience working for nonprofit organizations.
? Strong understanding of accounting principles, financial reporting, and internal controls.
? High ethical standards and a commitment to maintaining confidentiality.
? Proficiency in accounting software and CRM systems. Experience with Microsoft GP or Microsoft SL is preferred, or other nonprofit accounting software is beneficial.
? Excellent analytical and problem-solving skills, with keen attention to detail.
? Strong organizational and time management abilities, capable of handling multiple priorities and meeting deadlines.
? Effective communication skills, both verbal and written, with the ability to collaborate and build relationships with internal and external stakeholders.
? Solid knowledge of nonprofit financial operations and compliance requirements is desirable.

Perks and Benefits:
? ASPB is currently working 100% remote
? Competitive salary commensurate with experience
? Supportive and inclusive work culture
? Opportunities to make a meaningful impact and contribute to positive change.
? Healthcare - 90% employer paid healthcare plan
? Dental and Vision - 100% employer paid dental and vision plan
? Retirement - 8% employer paid 403(b) retirement plan, plus an additional 2% matching
? Annual Leave - Two weeks paid vacation in your first year
? Sick Leave - 10 days paid sick leave
? Holidays - 11 paid holidays
? Flexible Spending Accounts for health care
? Flexible work schedule
? Family leave
? Life insurance
? Long and short-term disability
? Wellness

How to Apply:

Send us your resume, examples of work, and a cover letter. Please note that it is important that you combine your resume and cover letter into one file. Resumes without a cover letter will not be considered. Please include your cover letter first followed by your resume. Your cover letter should be succinct ? no more than one page ? and it should describe how your experience, leadership, and your background make you a strong candidate for this consulting position.

Remote Work:
All our staff work remotely.

Note: This job description is a general overview. Job descriptions may be subject to modification or amendment based on the organization's needs and priorities.

Equal Opportunity Employer:

ASPB is an equal opportunity employer. It is the policy and practice of ASPB to recruit, employ, train, compensate, and promote all qualified applicants and staff without regard to race, color, age, religion, national origin, sex, gender identity or expression, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

Note: This job description is a general overview. Job descriptions may be subject to modification or amendment based on the organization's needs and priorities.

Job Type: Full-time

Pay: $74,000.00 - $87,000.00 per year

Benefits:
? 401(k)
? 401(k) matching
? Dental insurance
? Employee assistance program
? Flexible schedule
? Flexible spending account
? Health insurance
? Life insurance
? Paid time off
? Vision insurance

Schedule:
? 8 hour shift
? Monday to Friday
? Weekends as needed

Education:
? Bachelor's (Required)

Experience:
? CRM software: 1 year (Required)
? Benefits administration: 2 years (Preferred)
? Non-profit accounting: 3 years (Required)
? Accounts payable: 4 years (Required)
? Accounting: 4 years (Required)
? Accounts receivable: 3 years (Preferred)

Work Location: Remote

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