Real Estate & Facilities Coordinator in Houston, TX

Real Estate & Facilities Coordinator - - Houston, TX - work from home job

Company:

Job description: Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Responsible for the coordination and monitoring of Real Estate activities, and the administration of Facilities Management activities and services.

WORK LOCATION AND TRAVEL
? Role provides the opportunity to work in hybrid environment, working both virtually and in office when required.
? Ability to travel as needed up to 10%.

Duties & Responsibilities
? Develop and maintain internal and external customer relations to enhance department image and capabilities to procure best value and service.
? Negotiates Real Estate transactions for registered offices and small value locations.
? Support global facilities department with local, regional, or international duties in all processes and ensures proper execution by following departmental standards.
? Review and audit contractor invoices, billings, and other documents to confirm compliance and completeness with respect to service contracts and approved unit pricing.
? Responsible for issuing purchase orders, cost coding, expense/change order tracking, and forecasting of project costs in relation to contractors, internal customers, and departmental budgets.
? Onsite support as needed to ensure progress in alignment with schedule and management of third-party vendors as well as internal customers.
? Collect and document meeting information for dissemination to meeting attendees and affected parties.
? Creating and maintaining files on all projects as well as confirming complete documents prior to final close out of projects
? Handles troubleshooting and diagnostic of issues in Real Estate programs.
? Travel as needed up to 10% domestically.
? Real Estate Transaction Coordination/Administration -
? Conduct transaction & contract reviews.
? Monitor financial accounts, ensuring sub-lease payments, taxes, insurance coverage.
? Facilitate communication between all parties.
? Create property asset document/packets.
? Coordinate site inspections & walk-throughs.
? Develop addendums.
? Monitor real estate management software for deadlines.
? Liaison with contracted real estate professionals and assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
? Prepare and coordinate bid proposals and service contracts and approved invoices.
? Maintain lease and property files.
? Assist with monthly and quarterly management reports as well as annual budget preparation.
? Facility Management Document Administration ? Receive, present for review, file, monitor and process time-sensitive documents and documents tied to life safety and health (I.E., permits, licenses, inspections, system tests, water quality reports, Quarterly Business Reviews, etc.).
? Technical Library Administration ? Maintain hard and/or electronic copies of all campus drawings, prints, layouts, etc. ensuring that as updates are necessary, they are properly documented, tracked, reviewed, approved, and disseminated in a timely fashion.

Qualifications

REQUIRED
? Minimum three (3) years of lease administration experience handling 100% of client portfolios for the tenant side, processing rents for payment, reviewing and interpreting lease documents, generating, and providing reporting, and CAM/OPEX reviews.
? Advanced skills of Microsoft Office Suite (Word, Excel, PowerPoint, Visio)
? Able to work independently.
? Organization and Multitasking ? able to plan, prioritize, organize, and monitor multiple activities and services.

DESIRED
? Bachelor?s Degree from an accredited four-year college or university, or equivalent education and experience.
? Experience in accounting/accounts payable and understanding in forecasting costs.
? Experience in cost estimating and scheduling.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS
? Excellent verbal, written, and interpersonal communication skills.
? Ability to multi-task and meet deadlines in high pressure, fast paced environment.
? Professional appearance and demeanor
? Capable of learning technical software programs
? Ability to communicate cross-culturally.
? Adaptive thinking in negotiations

Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.
Real Estate & Facilities Coordinator - - Houston, TX - work from home job

Expected salary:

Location: Houston, TX
Real Estate & Facilities Coordinator - - Houston, TX - work from home job

Job date: Fri, 01 Sep 2023 07:18:17 GMT

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Real Estate & Facilities Coordinator - - Houston, TX - work from home job

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