Office Administrative Assistant

JOB DESCRIPTION

Provide administrative services for upper level management and executive assistant. Currently this is a remote position and applicant must be able to proficiently use Zoom.

RESPONSIBILITIES
? Training staff and customers online
? Creating training and administrative documents for distribution
? Answer, screen and transfer inbound phone calls
? Receive and direct visitors and clients
? General clerical duties on computer workstations
? Photocopying, fax and mailing documents
? Maintain electronic and hard copy filing system
? Hiring national sales representatives and other staff
? Setup, train and travel to company seminars
? Retrieve documents from filing system
? Handle requests for information and data
? Resolve administrative problems and inquiries
? Prepare written responses to routine enquiries
? Prepare and modify office documents
? Create correspondence reports, drafts, memos & emails
? Schedule and coordinate meetings, appointments
? Create travel arrangements for managers or supervisors
? Prepare agendas for meetings and prepare schedules
? Record, compile, transcribe, distribute meeting minutes
? Open, sort and distribute incoming correspondence
? Maintain office supply inventories
? Coordinate maintenance of office equipment
? Coordinate and maintain records for staff, telephones, parking and petty cash.

YOUR COMPENSATION
? Starting Salary $32K Annually plus seasonal incentives
? Salary Negotiable to level of experience
? Remote Administrative Assistants compensation based on skills
? Target earnings is upwards of $55k plus seasonal incentives.
? Eligible for a tablet and company phone after 90 days.
? Excellent opportunities for advancement.
? Other Bonuses and Incentives

EDUCATION & EXPERIENCE
? High school degree a minimum.
? 2-5 years experience as an administrative assistant with references
? 1-3 years experience as a remote administrative assistant with references
? Computer skills and knowledge of relevant software, word, pages, powerpoint, keynote, excel & numbers
? Knowledge of operation of standard office equipment, scanners, printers, projectors.
? Knowledge of clerical and administrative procedures and systems such as filing and record keeping
? Knowledge of principles and practices of basic office management

SKILLS AND QUALIFICATIONS
? Zoom / Zoom Breakout Rooms
? Create training videos for Youtube Uploads
? Communication skills - written and verbal.
? Planning and organizing, prioritizing.
? Problem assessment and problem solving.
? Information gathering and information monitoring.
? Attention to detail and accuracy.
? Flexibility, adaptability.
? Customer service orientation, teamwork.

Please forward your resume to: [email protected]

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