PAYROLL OFFICE ACCOUNTANT

Req #: 242889

Department: UNIVERSITY BUSINESS SERVICES

Posting Date: 01/23/2025

Closing Info: Closes On 01/30/2025

Salary: $5,267 - $7,080 per month

Limited Recruitment:

Open to Department employees only

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

University Business Servies has an outstanding opportunity for a Payroll Office Accountant (NE S SEIU 925 Non Supv)

CLASS SERIES CONCEPT

The Payroll Office provides centralized support for HR/Payroll inquiries and transactions at the University of Washington. Positions in this class series provide specialized payroll inquiry and transactional services including but not limited to payroll tax support.

BASIC FUNCTION

Reporting to the Tax and Accounting Manager, the Payroll Office Accountant will perform as a member of a team dedicated to executing Payroll transactional functions within framework.

More specific responsibilities will include: ensuring completion of of regular and recurring moderately complex accounting functions for assigned payroll transactions, support and file employment taxes, develop accounting policies based on federal and state employment tax regulations, assist in the development and implementation of procedures to ensure compliance, including internal controls, develop and manage queries and reports, respond to payroll tax inquiries, research pay related issues, support successful execution of payroll processes, and coordinate with a combination of HCM, Benefits, and Payroll resources within Payroll to address escalated inquiries (i.e., working effectively within the framework of a multi-tiered customer inquiry and issue resolution model, including first point of contact for questions and walk-in services and Payroll operational transaction support for more advanced inquiries). As a member of a team focused on continuous improvement, this role will also be expected to identify process issues, escalate opportunities for improvement and advance recommended solutions.

DISTINGUISHING CHARACTERISTICS

Under general supervision, the incumbent will play a critical role in delivering quality payroll results. They will be focusing on federal and state employment taxes while providing a high level of customer service to the organization. The Payroll Tax and Accounting team has responsibility for executing designated payroll processes, including payroll inputs and taxes, filing reports with state and federal agencies, tracking withholding orders, complying with payroll tax rules and regulations, determining foreign national payroll tax exemptions, analyzing payroll transactions to determine accurate processing, preparing adjustments as needed, reconciling reports and ledger accounts and addressing escalated customer inquiries.

TYPICAL WORK

Employment Tax Programs:

Support multiple federal and state year end tax reporting (Form W2, Form 1042s, 1099R, etc.) Preparation and remittance of Social Security, Medicare, and Federal withholding taxes on behalf of the University of Washington Assist with foreign national tax program (tax treaties, FICA exemption status etc.) Analyze, prepare and file (quarterly tax reporting) for multiple state taxes Research tax discrepancies and resolve Address tax inquiries from employees and agencies Ensure that there are effective policies and procedures to maintain compliance with federal and state regulations Reconcile payroll general ledger accounts Monitor bank activity and assist in bank reconciliation Assist in development of unit goals and measurements Assist in the development of unit policies and procedures

Program Management:

Assist tax team to coordinate associated tax events and activities Assist tax team to develop accounting policies to support to support tax program Coordinate external opportunities to partner with process partners and the State of Washington Ensure compliance with university, federal and state regulations that govern the activities of the program Independently assess work duties and workload in order to priories and manage tasks and timelines

Customer Service Support

Contribute to an outstanding customer-service environment, including collaboration with other team members and subject matter experts external as required Utilize UWConnect to facilitate management of inquiries/issues in accordance with established protocols Train internal staff to aid in the support of the tax program Respond to customer inquiries, including problem resolution, regarding federal and state taxes and other employment taxes Improve tax program using continuous process improvement tools Assist in the development of customer service goals and measurements Communicate tax policies and procedures Establish mechanisms to review and follow up on assigned work within unit, to ensure accuracy and timeliness to meet customer and program needs

Support Other Payroll Office Activities

Assist in other Payroll activities, as needed Using LEAN methodology to ensure that there are effective policies and procedures along with internal controls to manage payroll payments, voluntary deductions, and overpayments meet state and federal regulations along with state and federal laws Participate in LEAN activities. This includes using metrics to achieve results, and improve processes Complete special assignments as assigned by the director or manager In conjunction with the managers performs duties of the Director in her/his absence Perform related duties as required

Minimum Qualifications

A Bachelor's Degree in accounting, business administration, computer science, economics, or closely related field that includes thirty quarter hours or twenty semester hours of college-level accounting courses

AND

Three years of experience working in a payroll related role, including working knowledge of key payroll transactional processes, accounting standards and taxation requirements. Two years of working experience processing transactions in the payroll domain

OR

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired Requirement:

Experience working with Workday - UW payroll system Experience supporting employment tax regulations Experience working a LEAN environment Demonstrate advance skills in Excel Excellent oral and written communications Ability to interact with people from diverse backgrounds. Payroll experience The ability to demonstrate excellent administrative experience skills with a high degree of accuracy and attention to detail. The ability to demonstrate excellent accounting skills with a high degree of accuracy and attention to detail Experience with multiple levels of customer service tools/techniques The ability to demonstrate analytical and problem solving skills Experience working under high regulatory requirements

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Apply Job!

For more such jobs please click here!