Bookkeeping / Quickbooks Desktop

Job Summary

We are looking for an experienced QuickBooks Desktop (Pro 2021) bookkeeper to enter and reconcile approximately 850 transactions for 2024, based on an existing QuickBooks file from 2023. This job requires careful categorization, following prior-year defaults, and handling specific adjustments to income and expense accounts. The work must be completed by January 31.

Scope of Work

1. Transaction Entry & Categorization

• Import 2024 transactions (~850) into QuickBooks.

• Compare each transaction to previous years for consistency (80%+ have matching data).

• Default to previous years? Chart of Accounts where applicable.

2. Adjust Income Accounts

• Add and split one existing income account into two new ones.

3. Upwork Expenses

• Reclassify increased Upwork expenses in 2024 from generalized ?contract labor? into the proper categories.

4. Year-End A/R

• Recap and replicate last year?s approach to account for money due (not yet deposited) at year-end.

5. Vendor-Related Costs & A/P

• Address additional vendor-related costs and ensure proper catch-up.

• Verify payments in 2024 reflect correct past and current A/P.

6. Final A/P & A/R Adjustment

• Reconcile any off-book or misallocated transactions that occurred outside the company bank account.

Requirements

• QuickBooks Desktop (Pro 21 or compatible).

• Ability to receive and restore a QuickBooks backup file.

• Strong bookkeeping skills and familiarity with QuickBooks best practices.

• Availability for 2?3 standup meetings per week at set times.

• Use of ClickUp for task management and progress tracking.

• Deadline: Must complete the books by January 31.

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